FIA 3-Star Environmental Accreditation
Audit Evidence
Platform
Platform
Cadillac Hertz Team JOTA · 2026
Restricted access — authorised users only
Restricted access — authorised users only
Comprehensive audit evidence portfolio demonstrating environmental management system compliance across all 17 FIA categories. Prepared for external audit review.
All 17 FIA Environmental Accreditation Programme categories are evidenced across the following sections. Each section contains full documentation referenced directly to the FIA accreditation standard.
Environmental management system, policy, and documentation framework.
SMART environmental objectives with measurable KPIs and baselines.
Staff awareness, policy communication, and consultation processes.
57 legal obligations tracked and compliance audit programme.
Metering data, consumption tracking, and reduction performance.
100% landfill diversion, recycling rates, and spill prevention.
Approved suppliers, ISO 14001 certifications, procurement standards.
DHL logistics, air and road freight tracking and optimization.
Full GHG Protocol accounting: Scope 1, 2, 3 with DEFRA 2024 factors.
Environmental aspects matrix, biodiversity, noise, air quality monitoring.
Reduce carbon footprint across all activities and along the product and service lifecycle.
Improve the internal environmental training programme to raise competency and awareness across all staff.
Upgrade facility infrastructure to support renewable energy improvements and increased operational efficiency.
Achieve zero waste to landfill and increase the material recycling rate year on year.
Reduce energy consumption across all facility operations and along the product and service lifecycle.
Track and reduce water consumption and waste across all operations.
Maintain zero ground and water pollution incidents through comprehensive prevention controls and procedures.
Improve supplier environmental performance through engagement, procurement standards, and certification tracking.
Reduce transport-related carbon emissions through logistics consolidation, modal optimisation, and sustainable travel.
Encourage and preserve biodiversity at Stubby Grove Farm and across operational sites.
Increase the maturity and value of the Environmental Management System to the organisation.
Environmental management system, documented policies, and organisational framework for compliance.
Environmental policy framework, management system manual, risk register, stakeholder identification, and organisational responsibilities establishing the foundation for environmental management across Cadillac Hertz Team JOTA.
Measurable environmental objectives with KPIs and baselines normalised per race event.
SMART environmental objectives established through systematic planning with defined targets, key performance indicators, and baseline methodologies enabling performance tracking and continuous improvement.
Staff awareness, environmental policy communication, and stakeholder engagement programmes.
Comprehensive communication and training programme ensuring all personnel understand environmental policies, objectives, and their roles in achieving environmental compliance. Staff awareness initiatives close two previously identified opportunities for improvement.
57 legal obligations tracked through formal compliance audit programme.
Comprehensive legal register identifying 57 applicable environmental laws and regulations across operational jurisdiction. AvISO legal register with periodic audit programme ensures ongoing compliance with all relevant requirements.
Metering data tracking facility energy performance with −6.3% reduction. Water consumption evidenced via Castle Water utility bills (Stubby Grove Farm).
Complete metering infrastructure with regular consumption tracking demonstrating −6.3% energy reduction performance. Water consumption at Stubby Grove Farm evidenced through Castle Water utility bills (two supply accounts) confirming metered monitoring is in place.
100% landfill diversion achieved. 34.34% recycling rate. Zero spill incidents with comprehensive controls.
Comprehensive waste management programme achieving 100% landfill diversion of non-hazardous waste with 34.34% recycling rate. Complete pollution prevention controls eliminate spill risks through documented processes and emergency response procedures.
16 active suppliers with 18.75% ISO 14001 certification. Supplementary scoring approach applied.
Comprehensive approved supplier programme with 16 active suppliers covering all procurement categories. 18.75% of suppliers hold ISO 14001 environmental certifications. Supplementary scoring methodology applied for environmental performance assessment.
DHL chartered freight, road logistics, −7.5% reduction target across the 2025 season.
Comprehensive transport tracking programme covering DHL chartered air freight shipments and road transport logistics. Detailed transport log enables performance measurement against −7.5% annual reduction target through consolidation and modal optimisation.
Full Scope 1, 2, 3 accounting. GHG Protocol. DEFRA 2024 emission factors. Total: 2,005.72 tCO₂e.
Comprehensive carbon footprint assessment following GHG Protocol methodology with DEFRA 2024 emission factors. Full Scope 1, 2, and 3 accounting provides complete transparency of climate impact across operations.
Environmental aspects matrix. Biodiversity and heritage protection. Noise and air quality monitoring.
Comprehensive environmental aspects register identifying all significant environmental impacts across operations. Performance monitoring programme tracks key environmental indicators including biodiversity protection, heritage conservation, noise levels, and air quality with preventive control measures.
Complete index of all 26 audit evidence documents across all FIA accreditation categories.
Master index of all documents submitted as evidence for FIA 3-Star Environmental Accreditation. 25 documents audit-ready, 2 in progress, 0 action required. Click any document name to open the file directly.
| # | Document | Section | FIA Category | Type | Version / Date | Status | Open |
|---|---|---|---|---|---|---|---|
| 1 | Environmental Policy v2.0 | Governance & Policy | Cat. 1 & 6 | v2.0 · March 2026 | Signed | Open → | |
| 2 | EMS Manual | Governance & Policy | Cat. 6 | DOCX | v2.1 · 2026 | Ready | Open → |
| 3 | Risks & Opportunities Register | Governance & Policy | Cat. 1 | CSV | Improved · 2026 | Ready | Open → |
| 4 | Interested Parties | Governance & Policy | Cat. 1 | CSV | Improved · 2026 | Ready | Open → |
| 5 | Roles & Responsibilities | Governance & Policy | Cat. 1 | CSV | Improved · 2026 | Ready | Open → |
| 6 | Management Review November 2025 | Governance & Policy | Cat. 6 | DOCX | Signed · Jan 2026 | Signed | Open → |
| 7 | Objectives | Objectives & Targets | Cat. 2 | CSV | Improved · 2026 | Ready | Open → |
| 8 | Key Performance Indicators | Objectives & Targets | Cat. 2 | CSV | Improved · 2026 | Ready | Open → |
| 9 | KPI Baseline Methodology 2024 | Objectives & Targets | Cat. 2, 17 | XLSX | 2024 | Ready | Open → |
| 10 | Aims | Objectives & Targets | Cat. 2 | CSV | Improved · 2026 | Ready | Open → |
| 11 | Environmental Awareness Email | Awareness & Communication | Cat. 3 | DOCX | 26 March 2026 | Sent | Open → |
| 12 | Environmental Awareness Email Log | Awareness & Communication | Cat. 3 | XLSX | Completed 31 Mar 2026 | Complete | Open → |
| 13 | Communications Plan | Awareness & Communication | Cat. 3 | CSV | Improved · 2026 | Ready | Open → |
| 14 | Legal Register | Legal Compliance | Cat. 4 | CSV | Improved · 2026 (57 items) | Ready | Open → |
| 15 | Audit Programme | Legal Compliance | Cat. 4 | CSV | Improved · 2026 | Ready | Open → |
| 27 | Environmental Scope Assessment | Legal Compliance | Cat. 3, 15 & 16 | DOCX | v1.0 · March 2026 | Ready | Open → |
| 16 | Meter Readings | Energy & Water | Cat. 8 & 9 | XLSX | 2025/26 | Ready | Open → |
| 17 | Fuel Consumption | Energy & Water | Cat. 8 | XLSX | 2024–2025 | Ready | Open → |
| 28 | Castle Water Bill — Acct 2508197 | Energy & Water | Cat. 9 | Nov 2025 | Ready | Open → | |
| 29 | Castle Water Bill — Acct 2508188 | Energy & Water | Cat. 9 | Nov 2025 · 2 m³ | Ready | Open → | |
| 18 | Veolia WTN 2026 | Waste & Pollution | Cat. 10 | Signed 18 Mar 2026 | Ready | Open → | |
| 19 | Slicker Recycling Compliance Pack | Waste & Pollution | Cat. 10 | v72 · Filed | Filed | Open → | |
| 20 | Controls | Waste & Pollution | Cat. 11 | CSV | Improved · 2026 | Ready | Open → |
| 21 | Processes | Waste & Pollution | Cat. 10 | CSV | Improved · 2026 | Ready | Open → |
| 22 | Approved Supplier List | Supply Chain | Cat. 12 | XLSX | 2025 | In Progress | Open → |
| 23 | Supplier List | Supply Chain | Cat. 12 | XLSX | 2025 | Ready | Open → |
| 24 | Transport Log | Transport | Cat. 13 | XLSX | 2024 & 2025 | Ready | Open → |
| 25 | VSME Carbon Footprint Report | Carbon Emissions | Cat. 17 | XLSX | 2024 · Approved 25 Mar 2026 | Ready | Open → |
| 26 | Aspects Register | Impacts & Monitoring | Cat. 7 | CSV | Improved · 2026 | Ready | Open → |
Key terms, acronyms, and methodological notes for the FIA 3-Star Environmental Accreditation evidence portfolio.
Reference guide to all terminology, methodologies, and standards used across this audit evidence portfolio. Emission factors sourced from DEFRA UK Government GHG Conversion Factors 2024, published by the Department for Energy Security and Net Zero.
The internationally recognised standard for corporate greenhouse gas accounting developed by the World Resources Institute (WRI) and World Business Council for Sustainable Development (WBCSD). Used as the primary methodology for this carbon footprint assessment.
Greenhouse gas emissions from sources owned or controlled by the organisation. Includes facility heating (kerosene oil-fired boiler) and on-site combustion. Bioethanol combustion CO₂ is classified as biogenic and excluded from Scope 1 totals per DEFRA methodology; residual N₂O and CH₄ are included.
Emissions from purchased electricity, heat, or steam. Reported using dual methods: market-based (reflects renewable energy purchases — 0.00 tCO₂e with 100% renewable tariff) and location-based (uses UK grid average factor of 233 gCO₂e/kWh from DEFRA 2024).
All other indirect emissions in the organisation's value chain. Includes Categories 1 (purchased goods), 2 (capital goods), 3 (fuel & energy WTT), 6 (business travel), and 4 (upstream transportation). Dominates the total footprint at 1,977.63 tCO₂e (98.6% of total).
Unit of measurement for greenhouse gas emissions. Converts non-CO₂ gases (CH₄, N₂O, HFCs etc.) to their CO₂ equivalent warming potential using Global Warming Potential (GWP) values from IPCC AR5. Used throughout this portfolio for all emission figures.
UK Government GHG Conversion Factors for Company Reporting, published annually by the Department for Energy Security and Net Zero (DESNZ). 2024 edition used for all emission factor calculations in this portfolio, covering electricity, fuels, transport, and freight.
A systematic framework for managing an organisation's environmental responsibilities. This portfolio documents an EMS aligned with ISO 14001:2015 principles, covering policy, planning, implementation, evaluation, and improvement cycles.
International standard specifying requirements for an effective environmental management system. Used as the structural reference for the EMS Manual and compliance framework. 18.75% of approved suppliers hold ISO 14001 certification.
Three-tier accreditation programme (1-Star, 2-Star, 3-Star) developed by the Fédération Internationale de l'Automobile. 3-Star requires on-site audit and demonstration of best practice across all 17 environmental categories. Cadillac Hertz Team JOTA previously held 2-Star accreditation.
Upstream emissions associated with extracting, processing, and transporting fuel to the point of use (but not the combustion itself). Included in Scope 3 Category 3 (Fuel and Energy-Related Activities). WTT factor for diesel: 0.02972 kg CO₂e/kWh (DEFRA 2024).
Legal document required under the Environmental Protection Act 1990 (Duty of Care) confirming the transfer of controlled waste from producer to licensed contractor. Veolia WTN (signed 18 March 2026) covers all facility non-hazardous waste streams.
Framework for setting environmental objectives: Specific, Measurable, Achievable, Relevant, and Time-bound. All 11 environmental objectives in this portfolio are structured to SMART principles with defined KPIs, baselines (2024), and annual review cycles.
Quantifiable measures used to evaluate environmental performance against objectives. KPIs in this portfolio are normalised per race event to enable like-for-like comparison across seasons of different length. Baseline year: 2024.
Scope 2 calculation method that uses emission factors specific to the electricity product purchased, including Guarantees of Origin or renewable energy certificates. With a 100% renewable tariff, the market-based Scope 2 figure is 0.00 tCO₂e for this portfolio.
CO₂ released from burning biologically-derived fuels (e.g. bioethanol). Under DEFRA methodology, biogenic CO₂ from Total Excellium Racing 100 bioethanol is excluded from Scope 1 totals as it was recently absorbed from the atmosphere. Residual N₂O and CH₄ at 0.00868 kg CO₂e/L are included.
The VSME Carbon Footprint Report 2024 is the primary carbon accounting document for Cadillac Hertz Team JOTA, covering all Scope 1, 2, and 3 emissions for the 2024 reference year. Approved by Timothy Rocker, Sustainability Manager, 25 March 2026.
Primary point of contact for all FIA 3-Star Environmental Accreditation audit queries and document requests.
All audit queries, document clarifications, and evidence requests should be directed to the Sustainability Manager. For organisational and strategic queries, the Director of Operations is the appropriate escalation contact.
Timothy is responsible for all environmental data collection, the carbon footprint report, KPI tracking, and legal compliance monitoring. For urgent audit queries please contact by email with "FIA Audit 2026" in the subject line.
Sam Hignett holds ultimate organisational responsibility for environmental management and is the designated management signatory for the Environmental Policy v2.0 and Management Review. Escalation contact for strategic environmental commitments.
The registered facility for FIA accreditation purposes. All energy metering, waste management, biodiversity monitoring, and environmental controls documented in this portfolio apply to operations at this site. 15 kW solar PV installed and operational.
All signed certificates, compliance packs, data records and formal evidence documents — categorised and ready for auditor access.
Signed waste transfer notes and recycling compliance documentation from approved waste contractors. Both contractors are on the Approved Supplier List and hold current environmental licences.
Formally signed versions of the Environmental Policy and Management Review — the two most important governance documents for FIA 3-Star accreditation. Both carry senior leadership sign-off.
Evidence that all 18 members of staff have been made aware of and have confirmed understanding of the Environmental Policy and their day-to-day environmental responsibilities. FIA Cat. 3 requirement fully met.
Formal documented assessments supporting the scope of the Environmental Management System and demonstrating structured applicability review against FIA criteria.
Raw data records supporting the energy, water, fuel, and transport performance figures reported in the EMS. These records form the evidential basis for KPI tracking and carbon calculations.
The full GHG inventory and KPI baseline workbooks underpinning all carbon and performance data presented in this portfolio. Methodology aligned to GHG Protocol and DEFRA 2024 emission factors.
Restricted team area. Submit environmental data, report issues, and track audit readiness.
Castle Water utility bills received for November 2025 for both supply accounts at Stubby Grove Farm (Account 2508197 — JOTA Development Ltd; Account 2508188 — JOTA Motorsports, 2 m³ confirmed for November). Bills filed as evidence on the platform. Outstanding: full 2025 annual consumption data for both accounts needed to complete the annual monitoring picture. Request 12-month account statement from Castle Water (contact: castlewater.co.uk / 01250 718700). Responsible: Facilities. Target: Before submission.
Internal EMS Audit Report IEA-2026-001 has been prepared and is now published on the platform under Governance & Policy. The document covers all 17 FIA categories: 11 conforming, 5 observations, 0 non-conformances. Action required: Timothy Rocker to review the full report, check all findings and evidence references for accuracy, then physically sign the auditor sign-off page before the on-site visit. Signed copy to be filed in the evidence pack and referenced in the EMS Manual. Responsible: Timothy Rocker. Target: Before on-site audit.
Approved Supplier List 2025 sent to 16 suppliers requesting environmental certification and performance details. Responses received: 13 of 16. Outstanding: Castle Tapes, CES Europe, MRTC. FIA 3-Star requires proactive supplier engagement to encourage improvement. Send final follow-up and document responses or non-responses. Responsible: Procurement. Target: 7 April 2026.
FIA 3-Star requires the environmental policy to be publicly available externally. Policy v2.0 (March 2026) is now live on the JOTA team website, April 2026. Internal distribution was already complete (all 18 staff confirmed by 31 March 2026). Both internal and external publication requirements fully met. URL to be added as evidence reference in EMS Manual update.
Full 2025 WEC season transport data confirmed by DHL, April 2026. Sea freight: 30,810 kg across UK–Qatar, Brazil–USA, Japan–Bahrain routes. Air freight: 12 pallets (5× LD5, 7× Q6), 23,060 kg, routes Qatar–Stuttgart, Liege–Brazil, USA–Japan. Road: HGV 23,200 miles, minibus 6,160 miles, car 2,450 miles. Data added to Transport Log 2024.xlsx (now covers 2024 & 2025 seasons) and published on platform. Carbon estimates prepared using DEFRA 2024 factors. OBS-4 from IEA-2026-001 closed.
Management Review November 2025 signed by Sam Hignett (Managing Director, Cadillac Hertz Team JOTA) on 12 January 2026. Staff awareness feedback inserted March 2026. Document filed as audit evidence. Meets FIA 3-Star requirement for annual management review with senior leadership sign-off.
Awareness email sent 26 March 2026. All 18 staff confirmed receipt and understanding of Environmental Policy v2.0 by 31 March 2026. Jacob Garland replied 26 March; all remaining staff confirmed 31 March. Log complete. FIA Cat. 3 communication requirement fully met.
Policy signed by management 25 March 2026. All 18 staff confirmed receipt and understanding by 31 March 2026. Policy content covers 11 environmental objectives, commitment to legal compliance, and commitment to continual improvement — fully meeting FIA Cat. 1 policy requirements.
Previous accreditation evidence filed. Green operations award 2024 and sustainability excellence award 2025 certificates attached to governance section. Demonstrates history of improvement required by Cat. 1 management review records.
Veolia and Slicker Recycling certifications, licences, and compliance documentation all on file. Both contractors approved and audited. Veolia WTN signed 18 March 2026; Slicker Recycling Compliance Pack v72 filed.
Fire safety certificates, equipment inspection records, staff training, and emergency procedures documented and current. Meets Cat. 11 requirement for periodic emergency planning and control regimes for pollution scenarios.
Energy Performance Certificate current. Septic system service records, heating boiler maintenance, and air conditioning inspection certificates all filed. Supports Cat. 8 energy monitoring and Cat. 11 pollution prevention evidence.
Renewable solar installation completed. 15kW capacity operational. Supports 0.00 tCO₂e Scope 2 market-based electricity figure. Demonstrates Cat. 8 continual improvement from energy efficiency measures and Cat. 17 Scope 1 & 2 reduction commitment.
Landfill diversion 100% achieved. Zero spill incidents over 24-month review period. Biodiversity survey completed and long-term habitat protection plan finalised. Plan developed with qualified ecologist, meeting FIA Cat. 14 3-Star requirement.
5-year carbon reduction strategy approved. Green transport policy established and issued. Minor inconsistency in target wording (5% vs annual reduction rate) resolved and reissued 26 March 2026. Meets Cat. 13 requirement for a documented green transport plan.
Environmental Management System Manual version 2.1 finalised incorporating all updates, new objectives, revised procedures, and latest compliance requirements. Provides the documentation and record-keeping framework required by FIA Cat. 6.
Aspects and impacts matrix completed covering day-to-day operations and race event activities. Key suppliers and partners included in baseline assessment. Reviewed and updated 2026 as required by FIA Cat. 7 3-Star criteria.
Detailed methodology for Scope 3 boundaries and exclusion rationale documented in VSME Carbon Report. Capital goods, upstream leased assets, and other excluded categories justified and recorded. Meets FIA Cat. 17 requirement to quantify and monitor Scope 3 emissions.
Previous opportunity for improvement regarding baseline methodology fully addressed. 2024 baseline year finalised with all supporting documentation and calculations approved. SMART objectives and KPI framework aligned with environmental policy and risks register.
All material recovery documentation, recycling rate certifications, and supplier compliance certificates from Slicker Recycling v72 compliance pack filed and indexed. Supports Cat. 12 supplier environmental engagement evidence.
Final carbon accounting for 2024 approved by Tim Rocker 25 March 2026. Scopes 1, 2 & 3 calculated using GHG Protocol methodology and DEFRA 2024 emission factors. Total: 2,005.72 tCO₂e. Reporting in line with international best practice as required by FIA Cat. 17.
Signed pre-treatment declaration received from Veolia (signed Leon Price, 18 March 2026) confirming pre-treatment protocols for all waste streams. Supports Cat. 10 waste management and Cat. 11 ground/water pollution prevention evidence.
Environmental Scope Assessment document (ENV-SCOPE-001, March 2026) formally records the applicability assessment for both categories. Facility is in a commercial/industrial area with no nearby residential properties; no sustained high-intensity noise sources; no Air Quality Management Area designation; no regulatory complaints or notices. Both categories assessed as not materially applicable, consistent with 2-Star determination. Document filed as audit evidence.
Feedback mechanism evidenced via Environmental Awareness Email (26 March 2026) directing all 18 staff to contact Tim Rocker or Leon Price with environmental concerns or improvement suggestions. Environmental Scope Assessment document (ENV-SCOPE-001) includes the formal Feedback & Suggestions Log. All 18 staff confirmed receipt and understanding of the mechanism by 31 March 2026.
Use this form to report any environmental concern, near-miss, spill, or incident. All reports are logged confidentially and will be reviewed by the Sustainability Manager. For emergencies call 01892 752067.